Erin + Tom – St. George’s Greek Orthodox Church, Oyster Harbors Club, Centerville, MA

Call me an ocean fanatic.  A lover of weddings.  Gratuitous for amazing clients.  So when you put those things together, you get one ecstatic wedding coordinator!  I felt so honored to be part of Erin and Tom’s entire wedding weekend in the wonderful Cape Cod town of Osterville.

Erin, Tom and their bridal party stayed at The Wianno Club in Osterville, literally set on the edge of the ocean.  It is New England charm at it’s best with views almost indescribable.  To say it took my breath away wouldn’t be an exaggeration!  The girls were so fortunate to be able to use their spectacular sunroom as their hair and make up studio and take in this incredible setting as they got ready for Erin’s big day!

When it was time to depart for the ceremony, guests and the bridal party were taken by trolley.  Erin and her Dad were driven by a family friend in her Dad’s Antique Ford.  Honoring Tom’s Greek heritage, their traditional ceremony took place at St. George’s Greek Orthodox Church in nearby Centerville.  The ceremony was full of wonderful traditions as well as a beautiful live choir and musicians.  And to include Erin’s heritage they were greeted by a Bagpiper as they walked down the aisle as a married couple!

After the ceremony, guests moved on to the private Oyster Harbors Club.  Lucky for them, they had the most perfect September day so they were able to have cocktail hour and photos outdoors.  As guests arrived, they were invited to the lawn sprawling with adirondack chairs and a patio with lawn furniture where they enjoyed signature cocktails, a bountiful raw bar and passed hors d’oeuvres, all served with fun custom cocktail stirrers and napkins.  Erin and Tom decided that a nautical, beachy feel was the way to go with their weekend long wedding celebration.  Their color scheme started wtih their invitations and was carried through most of the fine details.  I especially loved their “logo” with their initials and art of the cape, which they used on their printed materials.  Erin gave her bridesmaids navy and white embroidered totes as gifts and the details continued with their programs, menu cards, placecards and linens to the custom cocktail napkins, straws and stirrers and beautiful florals in blue hydrangea.  Before cocktail hour ended, the photographers took full advantage of the deck overlooking the guests by taking a spectacular panoramic photo!

Once everyone was inside and seated the bridal party, Tom and Erin were announced.  After speeches were given Eye 2 Eye got the party started and kept it going all night long.  It was hard to keep this crown down.  They were having a blast!  And what’s a wedding these days without an after party?  For the guests with more energy, they boarded the bus and headed to The Fox Hole to end the night.  It was the perfect ending to a fabulous day for the loveliest couple!

Event Coordination: The Day Of
Reception:  Oyster Harbors Club
Photography: Snap!
Ceremony Music: Forte Brass
Bag Piper: Patrick McDonnell
Cocktail Music:  Roy Campbell Piano
Entertainment: Eye 2 Eye
Wedding Cake: Cakes ‘n Things
Hair & Makeup: Luz Beauty

Why Hire a Wedding Coordinator?

I am often asked why a bride might hire a wedding coordinator when they have a hotel wedding coordinator as part of their “package”.  So I thought I’d take this opportunity to address the main differences in our roles.  A common misconception is that a wedding coordinator at a hotel does everything that a wedding coordinator does.   So this blog isn’t to sound biased or to say that a wedding couldn’t be fantastic without a wedding coordinator but rather to clarify the differences in our jobs.

The sales person at a hotel is clearly very important and I rely on them for a lot of information I need!  They are the person who will help you to understand the in’s and out’s of the property.  They will have seen the spaces used in a variety of ways and will have the most input on the pros and cons in terms of what works well and what may not.  They also will help you through your tasting and menu planning.  The day of the wedding they will most likely be on site for part of the day and will have a handle on many of the logistics around the hotels responsibilities, which are typically focused on the food and venue.  Often times, simultaneous to your getting ready, they are meeting with other clients, showing the space and working. As they should. That’s their job!

A wedding coordinators job is to be there for YOU. When you hire a coordinator you have someone always in your corner, looking out for your best interest.  In my opinion there are two very important aspects of our job.  One is to know every single detail of your plans, your vendors and that the day runs on time. The other is to have formed a relationship that will put you at ease so you can enjoy every moment with out worrying about whether your band has arrived or if the napkin is folded correctly. A wedding coordinator is on site from the moment that your vendors arrive and are always easily found so that if there are any questions, they can be addressed quickly, clearly and seamlessly!

You don’t get to choose your venue coordinator. But you do get to choose your wedding coordinator. When you decide to hire a coordinator it’s a relationship based on trust. So trust your instincts!

I very often work at hotels and equally as much with caterers. I am most humbled when a client is referred to me because I know they understand and respect my role and that they feel these clients could benefit from a bit more attention.  The other thing is the feedback that I get from vendors when they find out that a bride has hired a coordinator.  If you are unsure, ask them for yourself!  They are usually relieved, particularly the photographers and bands, because they can focus on what they are there to do…take pictures and play music.  They don’t have to worry about what time is it because we are there to do that for them!

And for those who don’t think you can afford hiring a planner or don’t want to use a planner, you might consider a “day of” coordinator.  After nearly 10 years of as full service planner, I decided to create the foundation of my business on “day of” because I believe whole-heartedly in the value and affordability.  At the time there was a clear void in the market. Today I continue to stay focused on “day of” but offer additional consultation to clients looking for a bit more.  So there are options.  It is no longer a luxury.  It’s the foundation to a successful day and more and more brides are recognizing the value!